BOARD OF EDUCATION

Board Meeting June 9, 2025
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.

The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Inez Rodriguez, President
⬜

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Braden Fraze, Vice President
⬜

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Cade Standifer, Secretary
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Dustin Cabeldue , Member
⬜

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Doug Pfaffenberger, Member
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Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:

ITEM NUMBER I. CALL TO ORDER AND ROLL CALL

ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE

ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS

ITEM NUMBER IV. APPROVAL OF AGENDA

ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – May 12, 2025

ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS

ITEM NUMBER VII. PUBLIC COMMENTS

ITEM NUMBER VIII. CONSENT AGENDA

Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.

A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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E. Donations-C&S Oil, Edward Jones-Drew Cole, Ace Hardware, Hampton Farms, CJ’s Pill Box,
Southwest Cheese, Western Commerce Bank, State Farm-David Bonner, Douma
Dairy, RCEC- bicycles/helmets for Perfect Attendance at BECC.
Yucca Telecommunication-Back to School Supplies $1500.
F. Out-of-State Travel- Melissa Lee- Cross Country to Amarillo and Lubbock in the fall on 9-13
and 9-20.
G. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2425-0225-D- Decrease-English Language Acquisition ($12,606.00)
2. Doc. ID: 057-000-2425-0226-I-Increase-Teacher/Principal Training & Recruiting
$72,155.00
3. Doc. ID: 057-000-2425-0227-M-Maintenance-Operational
4. Doc. ID: 057-000-2425-0228-M-Maintenance-Operational
5. Doc. ID: 057-000-2425-0229-M-Maintenance-Food Services
6. Doc. ID: 057-000-2425-0230-M-Maintenance-Non-Instructional Support
7. Doc. ID: 057-000-2425-0231-M-Maintenance-Entitlement IDEA-B
8. Doc. ID: 057-000-2425-0232-M-Maintenance-Preschool IDEA-B
9. Doc. ID: 057-000-2425-0233-M-Maintenance-PreK Initiative
10. Doc. ID: 057-000-2425-0234-T-Transfer PreK Initiative
11. Doc. ID: 057-000-2425-0235-T-Transfer Career Technical Education Program (PILOT)
12. Doc. ID: 057-000-2425-0236-M-Maintenance FY24FY25Pilot CTE reg 2024 HB2 page
211, item 179
13. Doc. ID: 057-000-2425-0237-M-Maintenance 28225 FY25 26 SENMED/Agricultural
Initiatives Programs
14. Doc. ID: 057-000-2425-0238-M-Maintenance Capital Improvements HB-33
15. Doc. ID: 057-000-2425-0239-M-Maintenance Capital Improvements SB-9 Local
16. Doc. ID: 057-000-2425-0240-I-Increase-Operational $84.71
17. Doc. ID: 057-000-2425-0241-I-Increase-Operational $13,398.34
18. Doc. ID: 057-000-2425-0242-I-Increase-Food Services $479.25
19. Doc. ID: 057-000-2425-0243-I-Increase-Food Services $2,145.55
20. Doc. ID: 057-000-2425-0244-M-Maintenance Student Support and Academic
Enrichment Program Title IV
21. Doc. ID: 057-000-2425-0245-I-Increase-Non-Instructional Support $148,356.92
22. Doc. ID: 057-000-2425-0246-M-Maintenance- Rural & Low-Income Schools
23. Doc. ID: 057-000-2425-0247-M-Maintenance- Comprehensive Literacy State
Development (CLSD) Grants
24. Doc. ID: 057-000-2425-0248-T-Transfer-Title I Part A-ESEA
25. Doc. ID: 057-000-2425-0249-I-Increase- Title I Part A-ESEA $531,318.00
26. Doc. ID: 057-000-2425-0250-I-Increase- SB-9State Match Cash $646,125.55
27. Doc. ID: 057-000-2425-0251-T-Transfer -Family Income Index
28. Doc. ID: 057-000-2425-0252-I-Increase- Capital Improvements SB-9 Local

ITEM NUMBER IX. SUPERINTENDENT

A. Resolution No. 24-25-12 Pertaining to Submittal and Formal Ratification of Budget Adjustment
Requests.

B. Resolution No. 24-25-13 Resolution Declaring Certain Fixed Assets Obsolete and Authorizing
Auction, Donation or Disposal

C. Resolution No. 24-25-14 Authorizing and Approving Payments for Deposits

D. Approve IDEA-B Application including Assurance Statement.
1. Receive report and recommendations from Administration regarding review of Board
Policies and Administrative Procedures Governing Special Education and revisions to
same.
E. Approval of Certification of Final Inventory

F. Approval of the Wellness Policy

G. Revisions to the Board of Education Policy Manual for First Reading/Discussion

Policy Advisory No. 263 IKFB-Graduation Exercises
Policy Advisory No. 264 JK-Student Discipline

H. Discussion with Art Melendez with Modrall Sperling and Kaeley Weimerskirch with RBC
Capital
I. Approval of the Election Resolution/Proclamation
Discussion/ Action

VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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J. Approval of the Bond Redemption Resolution
Discussion/ Action

K. Approval of the Tax Maintenance Resolution
Discussion /Action

ITEM NUMBER X. ADMINISTRATIVE REPORTS

A. Superintendent’s Discussion Items

1. Superintendent’s Report

2. Director’s & Principals Reports

ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS

A. The next regular meeting of the Board of Education will be held on Monday, July 14, 2025 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. All offices will be closed on July 3, 2025 in observance of Independence Day.
C. NMCEL Summer Conference will be held July 14-17, in Albuquerque, N.M.

ITEM NUMBER XII. ADJOURNMENT