BOARD OF EDUCATION
Board Meeting December 08, 2025
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.
The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.
MEMBERS: Present Absent
Inez Rodriguez, President
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Braden Fraze, Vice President
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Cade Standifer, Secretary
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Dustin Cabeldue , Member
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Doug Pfaffenberger, Member
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Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – November 10, 2025
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. 24 Year Award- Inez Rodriguez
B. Golden Chile Award- Shaunna Smith/PMSD
C. Portales High School Student Council Report-Nic Bustillos and Anna Oglesby
D. Success in the Workplace-NMHU Yuan Hastings and Esteban Torres / ENMU Azlan Smith and
Lisette Gomez
E. PHS Choir-Ginger Terry
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations -Shawn Castoldi- $150 in lieu of McTeacher night.
F. Out-of-State Travel- Jodi Shifflett- to Santa Fe on January 29-31, 2026 -Per NMAC 242.2
Employers incur lodging expenses of $364.91 (second night) per night including taxes must get Board
approval prior to entering the purchase order.
Dusty Nusser- Softball coaches to attend the NFCA Softball Clinic on January 23-24.
G. Ratification of Budget Adjustment Request (Pages )
1. Doc. ID: 057-000-2526-0066-I-Increase- Non-Instructional Support $93,616.67
2. Doc. ID: 057-000-2526-0067-I-Increase- Public School Capital Outlay $864,919.00
3. Doc. ID: 057-000-2526-0068-I-Increase- Operational $15,640.75
ITEM NUMBER IX. SUPERINTENDENT
A. Approval of the 2026 District Preventative Maintenance Plan
B. Revisions to the Board of Education Policy Manual for Second Reading/Adoption
Policy Advisory No. I-7450 IKFB GRADUATION EXERCISES
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, January 12, 2026
at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. Winter Recess will begin on December 19, 2025 – January 5, 2026.
ITEM NUMBER XII. EXECUTIVE SESSION
It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters and more specifically the Evaluation of the
Superintendent.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
ITEM NUMBER XIII. ADJOURNMENT
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
