Media Release: Portales Public Schools

Board Meeting August 11, 2025
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.

The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available. Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Inez Rodriguez, President
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Braden Fraze, Vice President
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Cade Standifer, Secretary
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Dustin Cabeldue , Member
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Doug Pfaffenberger, Member
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Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:

ITEM NUMBER I. CALL TO ORDER AND ROLL CALL

ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE

ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS

ITEM NUMBER IV. APPROVAL OF AGENDA

ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – July 14, 2025

ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS

A. Portales High School Student Council Report

ITEM NUMBER VII. PUBLIC COMMENTS

ITEM NUMBER VII. CONSENT AGENDA

Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.

A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
3. PED has Approved Third Quarter Actuals for Portales Municipal Schools.
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations-Stuff the Bus , Roosevelt Health Council – School Supplies for all Schools
Brady Barham-$500 to the Back to school Breakfast
JP Stone Community Bank- $500 to the Back to school breakfast
New Mexico Christian Children’s Home- School Supplies for all schools.
F. Out-of-State Travel- Kelli Harden- October 4, 2025 PHS Band to Denver City, TX compete at the
Tumbleweed Classic Marching Competition, April 22-25,
April 22-25, 2025 PHS Band to Branson, MO to perform at the
Silver Dollar City Music Festival
May 1, 2025 PJHS Band will be going to Amarillo, TX to compete
at Greater SW Music Festival
Dusty Nusser-Volleyball to Friona TX, on September 20, 2025.(Varsity, JV, and C team)
Debbie Dumlao-Band to Denver City, TX. October 4, 2025.
Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2526-0007-I – Increase – GOB Library $58.00
2. Doc. ID: 057-000-2526-0008-IB- Initial Budget GRADS- Childcare $8,000.
3. Doc. ID: 057-000-2526-0009-IB- Initial Budget GRADS- Instruction $14,000.
4. Doc. ID: 057-000-2526-0010-D- Decrease Universal Free Lunch (State Funded)
($46,255.00)

ITEM NUMBER IX. SUPERINTENDENT

A. Resolution No. 25–26-02 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal

B. Approve the 2025-2026 Contract for GRADS-Child Care Component and Instructional
Component.

C. Revisions to the Board of Education Policy Manual for First Reading/Discussion

Policy Advisory No. 270 EGAD-Copyright Compliance
Policy Advisory No. 271 UNDB- Use of Technology Resources in Instruction
UNDB-R-Use pf Technology Resources in Instruction
UNDB-E-Use of Technology Resources in Instruction
Policy Advisory No. 272 NEW UNDC-Use of Artificial Intelligence

ITEM NUMBER X. ADMINISTRATIVE REPORTS

A. Superintendent’s Discussion Items

1. Superintendent’s Report -Verbal

2. Director’s & Principals Reports

ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS

A. The next regular meeting of the Board of Education will be held on Monday, September 8, 2025
at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.

B. Labor Day Holiday, September 1st. All offices will be closed.

ITEM NUMBER XII. EXECUTIVE SESSION

VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, NMSA 1978 Section 10-15-1 Paragraph
(H) (2) Limited Personnel Matters and more specifically the discussion of dismissal or
reassignment of public employee(s).
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
ITEM NUMBER XIII.
ADJOURNMENT