Board Meeting September 8, 2025
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.

The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Inez Rodriguez, President
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Braden Fraze, Vice President
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Cade Standifer, Secretary
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Dustin Cabeldue , Member
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Doug Pfaffenberger, Member
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Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:

ITEM NUMBER I. CALL TO ORDER AND ROLL CALL

ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE

ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS

ITEM NUMBER IV. APPROVAL OF AGENDA

ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – August 11, 2025

ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS

A. Portales High School Student Council Report

ITEM NUMBER VII. PUBLIC COMMENTS

ITEM NUMBER VII. CONSENT AGENDA

Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.

A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
3. PED has approved Fourth Quarter Actuals for Portales Municipal Schools
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 2
E. Donations-10th Annual Pack 4 Success Drive-16 fully loaded backpacks with school supplies.
First Financial Credit Union- $1000 to Athletic Dept.(Pages 58-59 )
F. Out-of-State Travel- Sara Hunton to attend the OSU Teacher Leader Professional Development
on October 5-7, in Columbus Ohio.
Jodi Shifflett, Libbie LaMay, Nathan Dodge, Shawn Carter, and Rachelle
Harris to attend the ACTE conference in Nashville on December 8-12, 2025.
G. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2526-0011-I – Increase ETN Debt Services $11,746.70
2. Doc. ID: 057-000-2526-0012-M – Maintenance – Title I Part A ESEA
3. Doc. ID: 057-000-2526-0013-T-Transfer- Title I Part A ESEA
4. Doc. ID: 057-000-2526-0014-M-Maintenance – Rural & Low Income Schools
5. Doc. ID: 057-000-2526-0015-M-Maintenance – Education of Migratory Children, Title I
Part C
6. Doc. ID: 057-000-2526-0016-I-Increase-Capital Improvements SB-9 Local $175.00
7. Doc. ID: 057-000-2526-0017-M-Maintenance – Operational
8. Doc. ID: 057-000-2526-0018-M-Maintenance – Operational
9. Doc. ID: 057-000-2526-0019-M-Maintenance – Pupil Transportation
10. Doc. ID: 057-000-2526-0020-M-Maintenance – Local Revenue Operational
11. Doc. ID: 057-000-2526-0021-M-Maintenance – Non- Instructional Support
12. Doc. ID: 057-000-2526-0022-M-Maintenance – Entitlement IDEA- B
13. Doc. ID: 057-000-2526-0023-M-Maintenance – Entitlement IDEA – B
14. Doc. ID: 057-000-2526-0024-M-Maintenance – Preschool IDEA-B
15. Doc. ID: 057-000-2526-0025-M-Maintenance – Title XIX Medicaid 3/21 years
16. Doc. ID: 057-000-2526-0026-M-Maintenance – PreK Initiative
17. Doc. ID: 057-000-2526-0027-M-Maintenance – Career Technical Education Program
(Pilot)
18. Doc. ID: 057-000-2526-0028-M-Maintenance – Public School Capital Outlay
19. Doc. ID: 057-000-2526-0029-M-Maintenance – Capital Improvements HB- 33
20. Doc. ID: 057-000-2526-0030-M-Maintenance – SB-9 State Match Cash
21. Doc. ID: 057-000-2526-0031-M-Maintenance – Food Services
22. Doc. ID: 057-000-2526-0032-I- Increase – Food Services $19,866.04

ITEM NUMBER IX. SUPERINTENDENT

A. Resolution No. 25-26-03 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal

B. Revisions to the Board of Education Policy Manual for Second Reading and Adoption
Policy Advisory No. 270 EGAD-Copyright Compliance
Policy Advisory No. 271 UNDB- Use of Technology Resources in Instruction
UNDB-R-Use pf Technology Resources in Instruction
UNDB-E-Use of Technology Resources in Instruction
Policy Advisory No. 272 NEW UNDC-Use of Artificial Intelligence

ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports

ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS

A. The next regular meeting of the Board of Education will be held on Monday, October 6, 2025 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.

B. Regional V Meeting at Grady, NM on September 16, 2025. A quorum may be present but no
formal action will be taken.

C. Fall Break will be October 10, 2025. There will be no school and all offices will be closed.

D. Indigenous People’s Day is on Monday, October 13, 2025. There will be no school and all
offices will be closed.

ITEM NUMBER XIII. ADJOURNMENT
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.