Board Meeting November 10, 2025
Board Room 6:00 p.m.
This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.  Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.

The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available. Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Inez Rodriguez, President ⬜ ⬜
Braden Fraze, Vice President ⬜ ⬜
Cade Standifer, Secretary ⬜ ⬜
Dustin Cabeldue , Member ⬜ ⬜
Doug Pfaffenberger, Member ⬜ ⬜
Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – October 6, 2025
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report

ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VII. CONSENT AGENDA

Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Reports-September 2025 and October 2025
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations-Brittany Kent Old Town Tees- water bottles, old town tee stickers, free t-shirt
coupon, pencil- for Abbit Awards
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.

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Yucca Tele-com $500 for Back to School Promotions
Dairy Farmers of America-water bottles for students for field trips
F. Out-of-State Travel- Debbie Dumlao PHS Drama to Lubbock to the Buddy Holly Broadway
musical.
G. Ratification of Budget Adjustment Request (Pages )
1. Doc. ID: 057-000-2526-0050-M – Maintenance – Preschool IDEA-B
2. Doc. ID: 057-000-2526-0051-M – Maintenance- Operational
3. Doc. ID: 057-000-2526-0052-M – Maintenance- Operational
4. Doc. ID: 057-000-2526-0053-M – Maintenance- Pupil Transportation
5. Doc. ID: 057-000-2526-0054-M – Maintenance- FoodServices
6. Doc. ID: 057-000-2526-0055-M – Maintenance- Entitlement IDEA-B
7. Doc. ID: 057-000-2526-0056-M – Maintenance-Pre K Initiative
8. Doc. ID: 057-000-2526-0057-M – Maintenance- Capital Improvements HB-33
9. Doc. ID: 057-000-2526-0058-M – Maintenance – Capital Improvements SB-9 Local
10. Doc. ID: 057-000-2526-0059-M – Maintenance – SB-9 State Match Cash
11. Doc. ID: 057-000-2526-0060- I – Increase Athletics $1000
12. Doc. ID: 057-000-2526-0061-M – Maintenance – Title I Part A -ESEA
13. Doc. ID: 057-000-2526-0062-M – Maintenance – Rural & Low Income Schools
14. Doc. ID: 057-000-2526-0063-IB- Initial Budget – 27533 FY24 FY25 Pilot CTE reg 2024
HB2 page 211, item 179
15. Doc. ID: 057-000-2526-0064-I- Increase – Pupil Transportation $202,709.68

ITEM NUMBER IX. SUPERINTENDENT

A. Approval Removal of the Bank Account Signatures of current Board Member Braden Fraze,
and add new Board Member Kelley Lee.
B. Revisions to the Board of Education Policy Manual for First Reading/Discussion
Policy Advisory No. I-7450 IKFB GRADUATION EXERCISES

ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS

A. The next regular meeting of the Board of Education will be held on Monday, December 08,
2025 at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S.
Abilene. A closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.

B. Thanksgiving Recess Begins November 26-28, 2025. There will be No School and all offices
will be closed.
C. The ENMERC Meeting Legislative Dinner and Forum of Educational Issues, is December 1st,
at 6:00 p.m. ENMU, Campus Union Ballroom. There may be a quorum of the Board Present.
No action will be taken.
ITEM NUMBER XII. EXECUTIVE SESSION

It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters and more specifically the Evaluation of the Superintendent.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
ITEM NUMBER XIII. ADJOURNMENT

VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.