Board Meeting July 13, 2026
Board Room 12:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.

The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.

Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Cade Standifer, President
⬜

⬜

Dustin Cabeldue, Vice President
⬜

⬜

Doug Pfaffenberger, Secretary
⬜

⬜

Inez Rodriguez, Member
⬜

⬜

Glenn Johnson, Member
⬜

⬜

Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:

ITEM NUMBER I. CALL TO ORDER AND ROLL CALL

ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE

ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS

ITEM NUMBER IV. APPROVAL OF AGENDA

ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – June 8, 2026

ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
1. Belia Lopez- Scholarship

ITEM NUMBER VII. PUBLIC COMMENTS

ITEM NUMBER VIII. CONSENT AGENDA

Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.

A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Payment of bills and Expenditures (See www.portalesschools.com )
C. Personnel Report
D. Donations- Dr. B. Lee Hurren- $300 to Folklorico Dancing Group
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 2
E. Out-of-State Travel- Dusty Nusser- Volleyball to Canyon, TX on July 9-10th
F. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2526-0200-I-Increase GO Debt Services $8,435.38
2. Doc. ID: 057-000-2526-0201-D-Decrease ETN Debt Services ($8,435.38)
3. Doc. ID: 057-000-2526-0202-M-Maintenance GOB Library
4. Doc. ID: 057-000-2526-0203-I-Increase Local Revenue Operational $656.31
5. Doc. ID: 057-000-2526-0204-I-Increase Capital Improvements HB-33 $2,709.32
6. Doc. ID: 057-000-2526-0205-I-Increase Capital Improvements SB-9 Local $ 6,969.17
7. Doc. ID: 057-000-2526-0206-I-Increase GO Debt Services $93,609.85
8. Doc. ID: 057-000-2526-0207-I-Increase Operational $4,714.88
9. Doc. ID: 057-000-2526-0208-I-Increase Food Services $4,556.12
10. Doc. ID: 057-000-2526-0209-I-Increase Food Services $250,976.62
11. Doc. ID: 057-000-2526-0210-I-Increase Athletics $100.00
12. Doc. ID: 057-000-2526-0211-M-Maintenance Operational
13. Doc. ID: 057-000-2526-0212-M-Maintenance Operational
14. Doc. ID: 057-000-2526-0213-M-Maintenance English Language Acquisition
15. Doc. ID: 057-000-2526-0214-M-Local Revenue Operational
16. Doc. ID: 057-000-2526-0215-M-Maintenance Entitlement IDEA-B
17. Doc. ID: 057-000-2526-0216-M-Maintenance Preschool IDEA-B
18. Doc. ID: 057-000-2526-0217-M-Maintenance REC/District Fiscal Agent
19. Doc. ID: 057-000-2526-0218-M-Maintenance PreK Initiative
20. Doc. ID: 057-000-2526-0219-M-Maintenance PreK Initiative
21. Doc. ID: 057-000-2526-0220-M-Maintenance CYFD – Child and Adult Care Food
Program
22. Doc. ID: 057-000-2526-0221-M-Maintenance ECECD Direct
23. Doc. ID: 057-000-2526-0222-M-Maintenance GO Bond Building
24. Doc. ID: 057-000-2526-0223-M-Maintenance Capital Improvements SB-9 Local
25. Doc. ID: 057-000-2526-0224-M-Maintenance Student Support and Academic
Enrichment Program Title IV
26. Doc. ID: 057-000-2526-0225-M-Maintenance Title I Part A-ESEA
27. Doc. ID: 057-000-2526-0226-M-Maintenance Title I Part A- ESEA
28. Doc. ID: 057-000-2526-0227-M-Maintenance PreK Initiative
29. Doc. ID: 057-000-2526-0228-M-Maintenance REC/District Fiscal Agent
30. Doc. ID: 057-000-2627-0001-D-Decrease Pupil Transportation ($2,710.00)
31. Doc. ID: 057-000-2627-0002-IB-Initial Budget GRADS-Instruction $14,000
32. Doc. ID: 057-000-2627-0003-IB-Initial Budget GRADS-Childcare $9,000

ITEM NUMBER IX. SUPERINTENDENT

A. Resolution No. 26-27-01 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal

B. Resolution No. 26-27-02 Notice of Public Meetings

C. Resolution No. 26-27-03 Authorizing Resolution Pertaining to the Acceptance of ICIP

D. Revision of the Board of Education Policy Manual for First Reading

Policy Advisory No. 275 GCIA-Teacher Residency Program
Policy Advisory No. 276 JICJ- Use of Cell Phone and Electronic Devices in
Schools
Policy Advisory No. 277 JLCEC- Cardiac Emergency Response Plan Automated
External Defibrillators
Policy Advisory No. 278 JLF- Reporting Child Abuse/Child Protection

E. Approve the 2026-2027 Contract for GRADS-Child Care Component and Instructional
Component.
F. Approval of the Portales Municipal Schools Internal Controls
1. Operational Cash Reserve Target page 18
2. Nonprofit School Food Service Account USDA Funds

G. Approval of the Finance Office Manual of Procedures
.
H . Approval of Local Solar Access Fund Technical Assistance Grand Award No. LSAF-0008

I. Approval of the Portales Municipal School District Wellness Policy 2026-2027

ITEM NUMBER X.
ADMINISTRATIVE REPORTS

A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. ITEM NUMBER XI.
Director’s & Principals Reports
ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. Back to School Information
1. August 3rd, Welcome Back District Breakfast at 8:00 a.m. at PHS Cafeteria
2. August 10th is the First day of School for 7-12 grades.

3. August 13th is the First day of School for PK-6 grades.

B. The next regular meeting of the Board of Education will be held on Monday, August 10, 2026 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.

ITEM NUMBER XII.
ADJOURNMENT