BOARD OF EDUCATION AGENDA PORTALES MUNICIPAL SCHOOLS

Board Meeting May 12, 2025
Zia Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.

The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Inez Rodriguez, President
⬜

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Braden Fraze, Vice President
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Cade Standifer, Secretary
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Dustin Cabeldue , Member
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Doug Pfaffenberger, Member
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Sharon Rowley, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:

ITEM NUMBER I. CALL TO ORDER AND ROLL CALL

ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE

ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS

ITEM NUMBER IV. APPROVAL OF AGENDA

ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – April 14, 2025
Special Meeting- May 7, 2025 (Pages 6-11)

ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS

A. Portales High School Student Council Report
B. Portales Junior High Spanish Spelling Bee Champion-Cesar Rivera-Alvarado
C. Portales Academic Team-Heather Christensen
D. Car Raffle Drawing

ITEM NUMBER VII. PUBLIC COMMENTS

ITEM NUMBER VIII. CONSENT AGENDA

VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.

A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Reports April 2025, March 2025, February 2025
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations -Dairy Farmers of America -water bottles for students
F. Out-of-State Travel- JD Mead, Ashley Ray, Nathan Dodge to PSUG 2025 Convention in July
13-17, 2025 at Las Vegas, NV. Per NMCA 2.42.2.9 Employee incurring
lodging expenses of $215 per night including taxes must get Board approval
prior to entering the purchase order.
Elizabeth Malone- National Vision Conference $1700 per person for
registration and fees.
Michael Villanueva-Santa Fe, NM NMSNA Conference on June 3-6, 2025.
Per NMCA 2.42.2.9 Employee incurring lodging expenses of $215 per night
including taxes must get Board approval prior to entering the purchase order.
Cost of lodging is $202.53, total cost of lodging is $694.48
Shaunna Smith- Santa Fe, NM NMSNA Conference on June 3-6, 2025.
Per NMCA 2.42.2.9 Employee incurring lodging expenses of $215 per night
including taxes must get Board approval prior to entering the purchase order.
Cost of lodging is $199, total cost of lodging is $682.37
Sarah Stubbs- to Fort Worth, TX on October 20-24 for the ASBO
International Annual Conference & Expo.
Sara Hunton- Reading Recovery Teacher Leader Institute at Ann Arbor,
Michigan on June 10-12, 2025.
G. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2425-0204-I- Increase -Operational $50,000.
2. Doc. ID: 057-000-2425-0205-I- Increase- Food Services $310.75
3. Doc. ID: 057-000-2425-0206-I- Increase- Food Services $331.75
4. Doc. ID: 057-000-2425-0207-I-Increase- Non-Instructional Support $90,350.44
5. Doc. ID: 057-000-2425-0208-M-Maintenance- Operational
6. Doc. ID: 057-000-2425-0209-M-Maintenance- Operational
7. Doc. ID: 057-000-2425-0210-M-Maintenance- Pupil Transportation
8. Doc. ID: 057-000-2425-0211-M-Maintenance- Food Services
9. Doc. ID: 057-000-2425-0212-M-Maintenance- Entitlement IDEA-B
10. Doc. ID: 057-000-2425-0213-M-Maintenance- Entitlement IDEA-B
11. Doc. ID: 057-000-2425-0214-M-Maintenance- Title XIX MEDICAID 3/21 Years
12. Doc. ID: 057-000-2425-0215-M-Maintenance PreK Initiative
13. Doc. ID: 057-000-2425-0216-M-Maintenance PreK Initiative
14. Doc. ID: 057-000-2425-0217-M-Maintenance Career Technical Education Program
(Pilot)
15. Doc. ID: 057-000-2425-0219-M-Maintenance GRADS-Instruction
16. Doc. ID: 057-000-2425-0220-M-Maintenance Capital Improvements HB-33
17. Doc. ID: 057-000-2425-0221-M-Maintenance GRADS-Instruction
18. Doc. ID: 057-000-2425-0222-M-Maintenance Rural & Low Income Schools
19. Doc. ID: 057-000-2425-0223-M-Maintenance Title I Part A-ESEA
20. Doc. ID: 057-000-2425-0224-D-Decrease Rural & Low Income Schools (16,009.00)

ITEM NUMBER IX. SUPERINTENDENT

A. Resolution No. 24-25-11 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
B. Approval of the Elementary Fine Arts Application for 2025-2026 School Year- Mr. Ontiveros
C. Seeking Approval of the following federal applications.-Mr. Segovia

1. Title I $1,029,585.71 (Funding for Literacy Coaches, Interventionists, supplemental materials, long
term tutors, summer school, Christian Children’s Home, Students Experiencing Homelessness, and
parental involvement)
2. Title II $130,690.61 (Funding for classroom reduction and professional development).
3. Title III $27, 647.16 (Funding to support our English Language Learners with supplemental materials
and for professional development).
4. Title IV $71,718.91 (Funding to support Well-Rounded, Safe Schools, and Effective Use of
Technology)
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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5. Rural Low Income Schools $86,884.39; (Funding to support supplemental materials for CTE,
STEAM, Agriculture, FFA, Culinary Arts, and stipends for bilingual certified teachers to aid in
recruitment and retention).
6. Title I Part C, Salary to fund our Migrant Liaison to support our students participating in our Migrant
Education Program).
7. Bilingual Multicultural Education Plan; (Continue with the Dual Language Program in Portales
Municipal Schools).
D. Seeking approval of the newly adopted science curriculum-Mr. Segovia

K-8 McGraw -Hill inspire
For the 25-26 school year
9th grade- Physical science :physics in a box curriculum
10th grade- Physical science: physics in a box curriculum
11th grade- Chemistry : SAVVAS
12th grade – A&P SAVVAS
For the 26-27 school year
9th grade-Physical science: physics in a box curriculum
10th grade- Biology: SAVVAS
11th grade- Chemistry : SAVVAS
12th grade- A&P:SAVVAS

E. Approval of the District Salary Schedule for School Year 2025-2026 which includes the 4%
increase for the Superintendent- Sarah Stubbs

F. Approval of the Tentative Budget for the 2025-2026 Fiscal Year-Sarah Stubbs

G. Award ITB 24-25-000 PJHS Parking Lot to K Barnett & Sons- Sarah Stubbs

H. State of New Mexico Audit Contract with Accounting & Financial Solutions, LLC.-Sarah Stubbs

I. Summer Food Service Agreement for rental of a kitchen facility-Shaunna Smith

J. Revisions to the Board of Education Policy Manual for Second Reading

1. Policy Advisory 261- IIE School Schedules and Course Loads
2. Policy Advisory 262- IKF Graduation Requirements
3. Policy Advisory 247- ADB/ADC Drug, Alcohol, and Tobacco/ Nicotine-Free /Schools
(NEW) ADB/ADC-R Drug, Alcohol and Tobacco/Nicotine-Free Schools
4. Policy Advisory 248- EEA-R Student Transportation
5. Policy Advisory 249- GBEBB-EA Staff Conduct with Students
6. Policy Advisory 250- (DELETE) GBED Tobacco Use by Staff Members/Smoking
7. Policy Advisory 251- GCQF Discipline, Suspension, Termination and Discharge of
Professional Staff Members
8. Policy Advisory 252- GDQD Discipline, Suspension, Termination and Discharge of Support
Staff Members
9. Policy Advisory 253- IJOC-E School Volunteers
10. Policy Advisory 254- JIC- Student Conduct
11. Policy Advisory 255- (DELETE) JICG- Tobacco Use by Student/ Smoking
12. Policy Advisory 256- JK-R Student Discipline
JK-EB Student Discipline
13. Policy Advisory 257- JLCD Administering Medicines to Students
14. Policy Advisory 259- KFA Public Conduct on School Property
15. Policy Advisory 260- (DELETE) KFAA Tobacco Use/ Smoking on School Premises
(DELETE) KFAA-R Tobacco Use/ Smoking on School Premises

K. Revisions to the Board of Education Policy Manual for Tabling
Policy Advisory 258- Community Use Of School Facilities

ITEM NUMBER X. ADMINISTRATIVE REPORTS

A. Superintendent’s Discussion Items

1. Superintendent’s Report

2. Director’s & Principals Reports

VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
ITEM NUMBER XI.
ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
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A. The next regular meeting of the Board of Education will be held on Monday, June 9, 2024 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. May 20th, 8th grade Promotion at 5:30 p.m. at the Greyhound Arena
C. Maypole dress rehearsal is May 21st and Maypole is May 22nd.
D. May 22nd is an early release.
E. May 23rd is staff recognition breakfast at PHS cafeteria at 8:00 a.m.
F.
May 24th is Graduation at 10:00 a.m. at the Greyhound Arena.
G. May 26th offices will be closed in observance of Memorial Day.