REGULAR CITY COUNCIL MEETING
CITY MANAGER
Scott Mitten

Mayor Michael W. Davidson
Mayor Pro-Tem Veronica Cordova

WARD A:
Veronica Cordova
Dina Ortega
WARD B:
Rustin Self
Gary L. Watkins

WARD C:
Eldon Merrick
Thomas Dewitt

WARD D:
Mike Rackler
Angela M. Smith

Memorial Building, Council Chambers 200 E 7th Street, Portales, New Mexico 88130

AGENDA TUESDAY, March 03, 2026, 5:30 pm
CALL TO ORDER – MAYOR/MAYOR PRO-TEM/COUNCILOR-AS-CHAIR
ROLL CALL – CITY CLERK:
INVOCATION, PLEDGE OF ALLEGIANCE, SALUTE TO THE FLAG OF NEW MEXICO:

APPROVAL OF MINUTES:
1. Regular Meeting February 17, 2026
PUBLIC COMMENT: The Public may address the Council on City Business during the public period. Comments are limited to three (3) minutes, unless the Mayor or a Councilor requests additional information.
All speakers must sign in at the beginning of the meeting. No more than six (6) speakers per topic are allowed. Time begins when the speaker addresses the Mayor and Council. When the three minutes have passed, the time keeper will announce “TIME.”
Public comment is for citizen input only. The Open Meetings Act prevents Council from responding to comments on topics not posted on the agenda. Speakers may be connected with the appropriate City department for assistance.

PRESENTATION/PROCLAMATION ITEMS:
1. Portales Employee Service Awards—M. Davidson, Mayor.
a) Trevor Whiting-5 Years, Solid Waste Department
b) Rosa Phillips-5 Years, Parks Department
c) Edward Brooks-25 Years, Community Development Department
DISCUSSION ITEMS:
CITY MANAGER—S. Mitten, City Manager.
1. Briefing/Discussion on Assembly Permit Applications Involving Multiple Groups Desiring to Assemble
at the Same Time and Same Location.
2. YAM Scope of Work and RFP. Recommend Developing a Scope of Work for Services Related to
Running the YAM Theater for Lease, Rent, Events, and Similar Actions and Going Through
Procurement Processes i.e. Requests for Proposal / Bid then Potentially Selecting Vendor to Manage
YAM Functions.
3. Public Works Committee Voted on Committing to Infrastructure Capital Improvement Plan Decisions
and Ranking for all Public Works Related Projects Recommended (by City) for Inclusion on ICIP.
They Voted Unanimously to Support Developing Priorities for Public Works Infrastructure
Improvement Projects.

ACTION ITEMS:
CITY CLERK —D. Swopes, City Clerk.
1. Public Hearing for Approval of Application for Fraternal Order of Eagles Aerie #3863 dba Fraternal
Order of Eagles Aerie #3863 for a Club Liquor License with “On-Premises Consumption Only” with
Patio Service. Lic. No./Appl. No.: BLA-0000015784.
a) Action to enter public hearing.
b) Action to close public hearing.
c) Action by Council on Application for the Approval of Club Liquor License with “On-Premises
Consumption Only” with Patio Service for Fraternal Order of Eagles Aerie #3863.
FINANCE DEPARTMENT—L. Rivera, Director.
1. Governing Body’s Consideration and Approval of Resolution 2026-09 Identifying Signatories for Financial
Institutions.
CITY MANAGER—S. Mitten, City Manager.
1. Governing Body’s Consideration and Approval of AI Employee to Answer Calls. Creating a Partnership
Simplifying Workflows and Elevate Customer Experience for Community.
2. Governing Body’s Consideration and Approval to Adopt Policy to use Hyper-Reach (or Similar Product)
as Primary Mode of Communication from City to Residents. This was Presented to Safety
Committee/Council for Consideration and Safety Committee Unanimously Voted to Support this Proposal.
3. Governing Body’s Consideration and Approval of Procurement Action Related to Black Water Well Field
Water Production Metering and Controls.
CITY MANAGER REPORT:
STAFF REPORTS:
1. City Clerk
2. Human Resources
3. Library
4. Community Services
5. Finance
6. Public Works
7. Communications/Dispatch
8. Police Department
9. Fire Department
COUNCILOR COMMENTS:
MAYOR’S COMMENTS:
ADJOURNMENT:
This is to certify that a copy of this Agenda was posted on the City’s website and the bulletin board in front of the City Hall Building by
5:00 p.m. Friday, February 27, 2026, following Open Meetings Act (OMA) NMSA 1978, Sections 10-15-1 to 10-15-4 requirements.
___________________________________________________________
Danielle Swopes, City Clerk, or Melissa Carrillo, Deputy City Clerk
If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service
to attend or participate in a hearing or meeting, please contact the Portales City Manager or City Clerk at 575-356-6662, Option #0 at least one (1) week
prior to the meeting or as soon as practical. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please
contact the Portales City Manager or City Clerk at 575-356-6662 if a summary or other type of accessible format is needed. Questions, requests, or
comments from citizens should be submitted in writing to the City Clerk or City Manager by 4:00 p.m. a day prior to the meeting. Contact information
for both officers is on the City’s website: https://www.portalesnm.gov/department/.