Portales City Council
Memorial Building, Council Chambers
200 E 7th Street,
Portales, New Mexico 88130

REGULAR CITY COUNCIL
MEETING, DRAFT
All meetings will be published on YouTube
Mayor Pro Tem
Veronica Cordova
City Manager
Scott Mitten

AGENDA TUESDAY, October 21, 2025, 5:30 pm
CALL TO ORDER – MAYOR/MAYOR PRO-TEM/COUNCILOR-AS-CHAIR
ROLL CALL – CITY CLERK:
INVOCATION & PLEDGE OF ALLEGIANCE:
OFFICIAL SALUTE TO THE NEW MEXICO FLAG: “I salute the flag of the State of New Mexico the
Zia symbol of perfect friendship among united cultures.”

PUBLIC COMMENT: The Public has the opportunity to provide comment on subjects regarding City Business, during the public comment period. Speaker’s comments will be limited to three (3) minutes unless the Mayor and/or Councilor(s) requests more information. The time limit is given in an effort to allow public input but also to move the agenda forward in a prompt yet efficient manner. All Speakers must sign in at the beginning of the Meeting. Topics are limited to six (6) speakers per topic. Public comments
are not meant to resolve speakers’ issues; however, speakers may be redirected to the appropriate city department for further assistance.

MINUTES OF PREVIOUS MEETING(S):
1. Regular Meeting October 7, 2025
ACTION ITEMS:
FIRE DEPARTMENT—T. Cathey, Fire/EMS Chief.
1. Governing Body’s Approval of Resolution 2025-44 Authorizing Mayor’s Signature on Grant
Application Assurance Page for Fiscal Year 2027 Vehicle Purchase of a New Type I 4×4
Ambulance and Providing Matching Funds. Roll Call Vote Needed.
2. Governing Body’s Approval of Mayor’s Signature on Application Assurance Page for Fiscal
Year 2027 Local System Improvement Project (LSIP) Grant for the Fifth and Final Cardiac
Monitor/Defibrillator. No match required.
3. Governing Body’s Approval of Mayor’s Signature on Application Assurance Page for Fiscal
Year 2027 Local System Improvement Project (LSIP) Grant for Three (3) Chest Compression
Devices. No match required.
INFRASTRUCTURE (FINANCE)—L. Rivera, Director.
1. Governing Body’s Approval of Resolution 2025-45 Extending the Deadline for the Local
Government Road Fund Grant (LGRF) Control Number (CN) L200596 from December 31,
2025, to December 31, 2026. Roll Call Vote Needed.
2. Governing Body’s Approval to Apply for the Department of Finance and Administration
Capital Development Program Fund Grant for Full Plan and Design of the Portales Master
Drainage Plan.
3. Governing Body’s Approval of Resolution 2025-46 Authorizing the Submission of a Grant
Application to the New Mexico Department of Transportation (NMDOT) for Fiscal Year
2026 EV Infrastructure (DC) Charging Station. Roll Call Vote Needed.
4. Governing Body’s Approval to Apply for the Department of Finance and Administration
(DFA) Capital Development Program Fund Grant for 18th Street Project.
5. Governing Body’s Approval to Apply for Department of Finance and Administration (DFA)
Capital Development Program Fund Grant for Infrastructure Projects.
WATER DEPARTMENT—A. Flores, Utilities Capital Projects Administrator.
1.
Governing Body’s Approval of Renewal Application for Water Easement, WR-497.
COMMUNICATIONS—J. Combs—Director.
1. Governing Body’s Approval of Mayor’s Signature on a Fiscal Year 2027 Special Project,
Emergency Medical Dispatch (EMD) Agency Support Grant Application. No Match
Required.
POLICE—C. Williams, Chief.
1. Governing Body’s Approval of Recommendation to Accept New Mexico Capital Outlay
Grant Agreement for Evidence Room Expansion at the Police Department.
COMMUNITY SERVICES—K. McClellan, Director.
1. Governing Body’s Public Hearing to Adopt an Amendment to Ordinance 761—Section 218
Pertaining to Placement and Size of Accessory Structures, Carports and Penalties.
a) Action to Enter into Public Hearing.
b) Action to Close the Public Hearing.
c) Action by Council as a Result of Public Hearing. Roll Call Vote Needed.
2. Governing Body’s Approval of Recommendation for PC 2025-2026-06, Variance at 1708 S
Globe St. Submitted by Leroy Howard.
3. Governing Body’s Approval of Recommendation for PC 2025-2026-07, Variance at 1520 S
Ave D. Submitted by Brandy Glenn.
4. Governing Body’s Approval for Recommendation for PC 2025-2026-08, Variance at 1712 S
Globe. Submitted by Daniel Baker.
5. Governing Body’s Approval of Recommendation for PC 2025-2026-10, Variance at 1400 W
Ivy. Submitted by Elisa Fortanel.
CITY MANAGER– S. Mitten, City Manager.
1. Governing Body’s Approval of Resolution 2025-47 Authorizing Temporary Utility Bill
Relief for Federal Employees and Servicemembers Impacte3d by the Federal Government
Shutdown. Roll Call Vote Needed.
CITY COUNCIL/STAFF COMMENTS:
EXECUTIVE SESSION— V. Cordova Mayor Pro-Tem
1. Action to Convene in a Closed Session to Discuss Matters as Provided for Under New
Mexico Statute Section 10-15-1 Paragraph H (7), Meetings Subject to the Attorney-Client
Privilege.
a) Action to Convene in Open Session.
b) Action as a Result of the Closed Session
ADJOURNMENT:
This is to certify that a copy of this Agenda was posted on the City’s website and the bulletin board in front of the City Hall Building by 5:00 p.m. Friday, October 17, 2025, following Open Meetings Act (OMA) NMSA 1978, Sections 10-15-1 to 10-15-4 requirements.
___________________________________________________________
Danielle Swopes, City Clerk, or Melissa Carrillo, Deputy City Clerk
If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in a hearing or meeting, please contact the Portales City Manager or City Clerk at 575-356-6662, Option #0 at least one (1) week prior to the meeting or as soon as practical. Public documents, including the agenda and minutes, can be provided in various
accessible formats. Please contact the Portales City Manager or City Clerk at 575-356-6662 if a summary or other type of accessible format is needed. Questions, requests, or comments from citizens should be submitted in writing to the City Clerk or City Manager by 4:00 p.m. a day prior
to the meeting. Contact information for both officers is on the City’s website: https://www.portalesnm.gov/department/.