Portales City Council
Memorial Building, Council Chambers
200 E 7th Street,
Portales, New Mexico 88130

All meetings will be published on YouTube

Mayor
Michael Miller

Mayor Pro Tem
Veronica Cordova

City Manager
Scott Mitten

AGENDA TUESDAY, August 19, 2025, 5:30 pm

CALL TO ORDER – MAYOR/MAYOR PRO-TEM/COUNCILOR-AS-CHAIR

ROLL CALL – CITY CLERK:

INVOCATION & PLEDGE OF ALLEGIANCE:

OFFICIAL SALUTE TO THE NEW MEXICO FLAG: “I salute the flag of the State of New Mexico the Zia symbol of perfect friendship among united cultures.”

PUBLIC COMMENT: The Public has the opportunity to provide comment on subjects regarding City Business, during the public comment period. Speaker’s comments will be limited to three (3) minutes unless the Mayor and/or Councilor(s) requests more information. The time limit is given in an effort to allow public input but also to move the agenda forward in a prompt yet efficient manner. All Speakers must sign in at the beginning of the Meeting. Topics are limited to six (6) speakers per topic.

MINUTES OF PREVIOUS MEETING(S):
1. Regular Meeting August 5, 2025

ACTION ITEMS:
NEW MEXICO ENVIRONMENT DEPARTMENT (NMED)—Kambray Townsend, Water Resource Professional, NMED.
1. Discussion Opportunity Between Governing Body and New Mexico Environmental Department
Regarding Concerns.

FIRE DEPARTMENT—T. Cathey, Fire/EMS Chief.
1. Governing Body’s Ratification of City Manager’s and Fire/EMS Chief’s Signatures Acknowledging the
Submission of the FY26 Fire Protection Grant Application, Requesting $140,382.48 for 28 Sets of
Firefighter Turnout Gear.

COMMUNITY SERVICES—K. McClellan, Director.
1. Governing Body’s Public Hearing for Ordinance 776 to Repeal and Replace Ordinances No.
540, No. 614 and No. 665 for Clarification and Enforcement of Nuisances Within the City of
Portales.
a) Action to Enter into Public Hearing.
b) Action to Close the Public Hearing.
c) Action by Council as a Result of Public Hearing.
2. Governing Body’s Approval of Intent to Adopt Amendment to Ordinance No. 494, Article
III – Signs.

POLICE DEPARTMENT—C. Williams, Chief.
1. Governing Body’s Approval of Intent to Adopt Amendment to Ordinance 765 For the Use of
Funds to be Used for Police Department Youth Programs.

WATER DEPARTMENT—A. Flores, Utilities Capital Projects Administrator.
Governing Body’s Approval of Attachment-III-Design-Phase and Attachment -VI-Amendment No. 2 to
Move Forward with Contract to Start Design for the Wellfield Project WFP-6303.
Governing Body’s Approval of Ratification of Mayor Miller’s Signature on the Notice of Intent for Access
for Enable to Apply for 2026 Water Trust Board Loan/Grant Funding for WWTP Improvements.
Governing Body’s Approval of Ratification of Mayor Miller’s Signature on the Notice of Intent for Access
for Enable to Apply for 2026 Water Trust Board Loan/Grant Funding for Storage System
Improvements.
Governing Body’s Approval of Ratification of Mayor Miller’s Signature on the Notice of Intent for Access
for Enable to Apply for 2026 Water Trust Board Loan/Grant Funding for Wellfield Improvements.
CITY MANAGER—S. Mitten, City Manager.
1.
Governing Body’s Approval of Memorandum of Understanding (MOU) Between the City of Portales and
Roosevelt County Electric Cooperative (RCEC).
MAYOR/COUNCIL—M. Miller, Mayor.
1.
Discussion and Action on Possible Schedule Conflict to September 16, 2025, Council Meeting.
CITY COUNCIL/STAFF COMMENTS:
EXECUTIVE SESSION—M. Miller, Mayor.
1.
Action to Convene in a Closed Session to Discuss Matters as Provided for Under New Mexico Statutes
Section 10-15-1 Paragraph H (7) Relating to Meetings Subject to the Attorney-Client Privilege.
a) Action to Convene in Open Session.
b) Action as a Result of the Closed Session.

ADJOURNMENT:
This is to certify that a copy of this Agenda was posted on the City’s website and the bulletin board in front of the City Hall Building
by 5:00 p.m. Friday, August 15, 2025, following Open Meetings Act (OMA) NMSA 1978, Sections 10-15-1 to 10-15-4 requirements.
__________________________________________________________________________________
Danielle Swopes, City Clerk, or Melissa Carrillo, Deputy City Clerk
If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in a hearing or meeting, please contact the Portales City Manager or City Clerk at 575-356-6662, Option #0 at least
one (1) week prior to the meeting or as soon as practical. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Portales City Manager or City Clerk at 575-356-6662 if a summary or other type of accessible format is needed. Questions, requests, or comments from citizens should be submitted in writing to the City Clerk or City Manager by 4:00 p.m. a day prior
to the meeting. Contact information for both officers is on the City’s website: https://www.portalesnm.gov/departments/.