AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION
Regular Meeting March 7, 2021
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the
Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close
the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the
Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are
available at the door of the board meeting and should be submitted to the board president.The School Board President will
recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To
make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Rod Savage, President ⬜ ⬜
Inez Rodriguez, Vice President ⬜ ⬜
Braden Fraze, Secretary ⬜ ⬜
Cade Standifer , Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – February 14, 2022
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
B. Mrs. Gallaher and Kaylynn Belew – Costume Design National Qualifier
C. Mr. Arguello recognizing FFA Students who competed in Albuquerque
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
Monthly Financial Report
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
B. Payment of bills and Expenditures (See www.portalesschools.com )
C. Personnel Report
D. Donations- JP Stone Bank $500
E. Out-of-State Travel-Tamara Price PHS attending BPA Nationals May 4-8 in Dallas, Tx.
Approve $252.42 hotel rate to satisfy NMAC 2.4.2 which requires Board
approve for hotel rates over $215.00 including taxes.
F. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2122-0158-M-Maintenance Operational
2. Doc. ID: 057-000-2122-0159-M-Maintenance Food Services
3. Doc. ID: 057-000-2122-0160-M-Maintenance IDEA-B
4. Doc. ID: 057-000-2122-0161-M-Maintenance Career Technical Education Program
5. Doc. ID: 057-000-2122-0162-M-Maintenance Capital Improvements SB-9 Local
6. Doc. ID: 057-000-2122-0163-M-Maintenance CLSD
7. Doc. ID: 057-000-2122-0164-M-Maintenance Title I ESEA
8. Doc. ID: 057-000-2122-0165-M-Maintenance CRRSA, ESSER II
9. Doc. ID: 057-000-2122-0166-M-Maintenance CRRSA, ESSER II
10. Doc. ID: 057-000-2122-0167-M-Maintenance ARP ESSER III
11. Doc. ID: 057-000-2122-0168-M-Maintenance Title I Striving Readers
12. Doc. ID: 057-000-2122-0169-M Maintenance Operational
ITEM NUMBER IX. SUPERINTENDENT
A. Resolution No. 21-22-13 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
B. Approve adding 3% of last quarter salary for all full-time staff as a “3% Quartely Salary
Stipend” to the May 30, 2022 payroll. .
C. Awarding RFP 21-22-0004 Network Equipment and Installation to Harmonix
Technologies
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, April 11, 2022 at
6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. There will be no school on March 14-18, 2022 for Spring Break.
C. Report Cards go out on March 23, 2022.
D. Support Staff Dinner on March 28, @ 6:00 p.m. at the JH cafeteria. There may be a quorum
present but no formal action will be taken.
E. Budget Committee Dates March 29, @ 3:30pm, March 30, @ 9:00am-1:00pm, March 31, @
3:30-4:30
F. NMSAB Regional Board Meeting in Tucumcari March 15, 2022 @ 5:30p.m. There may be a
quorum present but no formal action will be taken.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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ITEM NUMBER XII. EXECUTIVE SESSION
A. It is the recommendation of the Superintendent that the Board recess to Executive Session
in compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters and Student Identifiable Information; more specifically Selecting
NMSBA Excellence in Student Achievement Award Recipients.
B. Select NMSBA Excellence in Student Achievement Award
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”
ITEM NUMBER XIII. ADJOURNMENT
VISION – All students will be productive and successful citizen