AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION
Regular Meeting January 16, 2024
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available at the door of the board meeting and should be submitted to the board president.The School Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available. Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Inez Rodriguez, President ⬜ ⬜
Braden Fraze, Vice President ⬜ ⬜
Cade Standifer, Secretary ⬜ ⬜
Dustin Cabeldue , Member ⬜ ⬜
Cade Skinner, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals
Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. SWEARING IN OF NEWLY ELECTED BOARD MEMBER- Judge Christopher Mitchell
ITEM NUMBER IV. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER V. APPROVAL OF AGENDA
ITEM NUMBER VI. APPROVAL OF MINUTES – Regular Meeting – December 11, 2023
Special Meeting – December 21, 2023
ITEM NUMBER VII. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
ITEM NUMBER VIII. PUBLIC COMMENTS
ITEM NUMBER IX. CONSENT AGENDA

Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval (Page )
B. Monthly Financial Report
1. PED Approval of First Quarter
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations -D’Auna Lockmiller LLC to Cheer $200
C & S Incorporated Signage at New Softball Complex $5000.00
Aztec Abstract & Title Insurance Inc. $100 Cheer
Clovis Community Chorus- PHS Choir $720- $30 to each student
F. Out-of-State Travel – Kelli Hardin-PHS Band to Anaheim, CA Per NMAC 2.42.2.9 Employee
incurring lodging expenses of $215 per night including taxes must get Board approval prior
to entering purchase order. Travel Dates April 13-18.
G. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2324-0112-I-Increase Comprehensive Literacy State Development
(CLSD) Grants $99,047
2. Doc. ID: 057-000-2324-0113-I-Increase Homeless Emergency Rescue Fund 2 (ARP-HCY
2) $1
3. Doc. ID: 057-000-2324-0114-I-Increase Operational $80,113
4. Doc. ID: 057-000-2324-0115-I-Increase GO Bond Building $134,364
5. Doc. ID: 057-000-2324-0116-I-Increase Capital Improvements SB-9 Local $81,019
6. Doc. ID: 057-000-2324-0117-I-Increase Operational $46,335
7. Doc. ID: 057-000-2324-0118-I-Increase GO Bond Building $59,576
8. Doc. ID: 057-000-2324-0119-I-Increase Capital Improvements SB-9 Local $54,013
9. Doc. ID: 057-000-2324-0120-IB-Initial Budget ESSER 3/Near Peer Tutoring $50,000
10. Doc. ID: 057-000-2324-0121-M-Maintenance Operational
11. Doc. ID: 057-000-2324-0122-M-Maintenance Operational
12. Doc. ID: 057-000-2324-0123-M-Maintenance Pupil Transportation
13. Doc. ID: 057-000-2324-0124-M-Maintenance Food Services
14. Doc. ID: 057-000-2324-0125-M-Maintenance Non-Instructional Support
15. Doc. ID: 057-000-2324-0126-M-Maintenance Title I Part A-ESEA
16. Doc. ID: 057-000-2324-0127-M-Maintenance Entitlement IDEA-B
17. Doc. ID: 057-000-2324-0128-M-Maintenance Entitlement IDEA-B
18. Doc. ID: 057-000-2324-0129-M-Maintenance Comprehensive Literacy State
Development (CLSD) Grants
19. Doc. ID: 057-000-2324-0130-M-Maintenance ARP ESSER III
20. Doc. ID: 057-000-2324-0131-M-Maintenance ARP ESSER III
21. Doc. ID: 057-000-2324-0132-M-Maintenance PreK Initiative
22. Doc. ID: 057-000-2324-0133-M-Maintenance Public School Capital Outlay
23. Doc. ID: 057-000-2324-0134-M-Maintenance Capital Improvements HB-33
24. Doc. ID: 057-000-2324-0135-T-Transfer Teacher/Principal Training & Recruiting
25. Doc. ID: 057-000-2324-0136-IB- Initial Budget Stronger Connections Grant (SCG)
Program CFDA $153,564
26. Doc. ID: 057-000-2324-0137-I-Increase Capital Improvements SB-9 Local
ITEM NUMBER X. SUPERINTENDENT
A. Seeking Approval of the 2023-2024 Rural Low Income Schools (RLIS) Application.
B. Accept the Resignation of Cade Skinner.
C. Discussion and possible action fulfilling vacant Board position.
D. The High School recommended date for National Honor Society Honor Banquet for April 24,
2024.

ITEM NUMBER XI. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XII. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on Monday, February 12, 2024
at 6:00 p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A
closed session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
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Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. NMSBA Board Member Institute, February 1-3, 2024. Santa Fe, NM. There may be a quorum
present but no formal action will be taken.

ITEM NUMBER XIII. EXECUTIVE SESSION
It is the recommendation of the Superintendent that the Board recess to Executive Session in
compliance with the New Mexico “Open Meetings Act”, Section 10-15-1 Paragraph (H) (2)
Limited Personnel Matters.
“The Matters discussed in the closed session were limited only to those specified in the
motion for closure.”

ITEM NUMBER XIV. ADJOURNMENT