Mayor Michael W. Davidson
Mayor Pro-Tem Veronica Cordova

WARD A:
Veronica Cordova
Dina Ortega

WARD B:
Rustin Self
Gary L. Watkins

WARD C:
Eldon Merrick
Thomas DeWitt

WARD D:
Mike Woolley
Angie M. Smith

REGULAR CITY COUNCIL MEETING

CITY MANAGER
Scott Mitten

Memorial Building, Council Chambers 200 E 7th Street, Portales, New Mexico 88130
AGENDA TUESDAY, August 4, 2026, 5:30 pm

CALL TO ORDER – MAYOR/MAYOR PRO-TEM/COUNCILOR-AS-CHAIR

ROLL CALL – CITY CLERK:

INVOCATION, PLEDGE OF ALLEGIANCE, SALUTE TO THE FLAG OF NEW MEXICO:

APPROVAL OF MINUTES:
1. Regular Meeting July 21, 2026
2. Special Meeting July 28, 2026

Speakers must speak directly and clearly into microphones to ensure public record requirements are met.

PUBLIC COMMENT: The Public may address the Council on City Business during the public period. Comments are limited to three (3) minutes, unless the Mayor or a Councilor requests additional information.

All speakers must sign in at the beginning of the meeting. No more than six (6) speakers per topic are allowed. Time begins when the speaker addresses the Mayor and Council. When the three minutes have passed, the time keeper will announce “TIME.”

Public comment is for citizen input only. The Open Meetings Act prevents Council from responding to comments on topics not posted on the agenda. Speakers may be connected with the appropriate City department for assistance.

PRESENTATION/PROCLAMATION ITEM:
1. Employee Service Award for the Month of August 2026.
a) Randall Poe—20 Years of Service.

DISCUSSION ITEM:
CITY MANAGER—S. Mitten.
1. Council’s consideration of a proposed definition of “Community Event” as it relates to the City’s
Parade, March, or Assembly Permit process, including the distinction between Community Events
and private or commercial events.
CONSENT AGENDA: (The consent agenda is approved by a single motion. Any member of council may
request an item to be transferred to the Regular Agenda from the Consent Agenda without discussion or vote):
CITY MANAGER—S. Mitten.
1. Seeking Council’s Approval of Change to City’s Organizational Chart and Restructuring of
Department Responsibilities. Proposed change: Move P.A.T. program from Clerks Department to
Community Services.
COMMUNITY SERVICES—K. McClellan.
1. Seeking Council’s Approval of Ratification of a New Mexico Animal Welfare Fund Grant Agreement
for $194,953.00 for an additional animal shelter building.
ACTION ITEMS:
FINANCE—J. McVey, Project Manager.
1. Seeking Council’s Approval of Annual Renewal Agreement Allowing Participation in the Programs of
EPCOG through Resolution 2026-37.
FIRE DEPARTMENT—T. Cathey, Chief.
1. Seeking Council’s Approval of Intergovernmental Agreement (IGA) between the City of Portales and
Roosevelt County for Fire/EMS, Animal Control, Dispatch, and Detention Services updated for
FY2027.
CITY MANAGER REPORT:
STAFF REPORTS:
CITY CLERK
COMMUNITY SERVICES
LIBRARY
HUMAN RESOURCES
COMMUNICATIONS
PUBLIC WORKS
POLICE DEPARTMENT
FIRE DEPARTMENT
COUNCILOR COMMENTS:
MAYOR COMMENTS:

ADJOURNMENT:
This is to certify that a copy of this Agenda was posted on the City’s website and the bulletin board in front of the City Hall Building by
5:00 p.m. Friday, July 31, 2026, following Open Meetings Act (OMA) NMSA 1978, Sections 10-15-1 to 10-15-4 requirements.
___________________________________________________________
Danielle Swopes, City Clerk, or Melissa Carrillo, Deputy City Clerk
If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in a hearing or meeting, please contact the Portales City Manager or City Clerk at 575-356-6662, Option #0 at least one (1) week
prior to the meeting or as soon as practical. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Portales City Manager or City Clerk at 575-356-6662 if a summary or other type of accessible format is needed. Questions, requests, or comments from citizens should be submitted in writing to the City Clerk or City Manager by 4:00 p.m. a day prior to the meeting. Contact information for both officers is on the City’s website: https://www.portalesnm.gov/department/