NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO
THE PUBLIC IS INVITED TO ATTEND A REGULARLY SCHEDULED MEETING OF THE PORTALES CITY
COUNCIL, which will be held starting at 6:30 p.m., Tuesday, October 16, 2018 , at the Memorial Building Council Chambers, 200 E. 7th Street, Portales, New Mexico. The following item(s) is/are scheduled for consideration and action by the City Council:
A G E N D A
I. Call to Order – Mayor/Mayor Pro-Tem/Councilor-as-Chair.
II. Roll Call – City Clerk.
III. Invocation.
IV. Pledge of Allegiance.
V. Official Salute to the New Mexico Flag: “I salute the flag of the State of New Mexico the Zia symbol of perfect friendship among united cultures.”
VI. Scheduled Business — Discussion & Action – Mayor/Mayor Pro-Tem/Councilor-as-Chair.
(A) Minutes of Previous Meeting(s):
1. Regular Meeting held September 25, 2018.
(B) Presentation of 20-Year Service Award to Fire Department Battalion Chief Lance N. Hill – R. Jackson, Mayor.
(C) Resolution #18-19-17, A Resolution Authorizing the Execution and Delivery of a Water Project Fund Loan/Grant Agreement by and between the New Mexico Finance Authority (“Finance Authority”) and the City of Portales, New Mexico (The “Borrower/Grantee”), in the total Amount of $2,231,785, Evidencing an Obligation of the Borrower/Grantee to Utilize the Loan/Grant Amount Solely for the Purpose of Financing the Costs of Water Storage System Improvements, and solely in the Manner Described in the Loan/Grant Agreement; Providing for the Pledge and Payment of the Loan Amount and an Administrative Fee solely from Net System Revenues; Certifying that the Loan/Grant Amount, Together with other Funds available to the Borrower/Grantee, is Sufficient to Complete the Project; Approving the Form of and other Details Concerning the Loan/Grant Agreement; Ratifying Actions Heretofore Taken; Repealing all Action Inconsistent with this Resolution; and Authorizing the Taking of other Actions in Connection with the Execution and Delivery of the Loan/Grant Agreement – M. Miller, Mayor Pro-Tem.
(D) Item(s) from the Finance/Administration Committee:
1. Ratification of Finance Department’s Actions Regarding Bills for September 2018 –
M. Rapp, Finance Director.
Council Agenda October 16, 2018………….. 2
2. Resolution #18-19-18, First (1st) Quarter Budget Adjustments FY 2018-2019 – M. Rapp, Finance Director.
3. Recommendation by Finance/Administration Committee (FAC) on Membership Contribution to ENMWUA – M. Miller, Mayor Pro-Tem/FAC Chairman.
(E) City of Portales 2018 Water Conservation and Use Report – S. Standefer, City Manager.
(F) Report on Meeting with the New Mexico Congressional Delegation – Ute Water Pipeline –
R. Jackson, Mayor.
(G) Other Business/Citizens to be Heard–-Any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda. A public body shall only take action on items appearing on the agenda:
• Public comments will be limited to three (3) minutes per speaker.
• Individuals will be limited to one (1) presentation per meeting, and there will be a maximum of six (6) speakers on each subject.
• To avoid any possible violation of the Open Meetings act, Councilors will not respond to comments or answer any questions.
• Questions or requests for information in writing should be directed to the City Manager during regular business hours.
(H) Executive Session/Closed Meeting: – R. Jackson, Mayor.
1. Action to Convene in a Closed Meeting for Attorney-Client Privilege Pertaining to Threatened or Pending Litigation.
2. Action to Convene in Open Meeting.
3. Action Required as a Result of the Closed Session.
VII. Adjournment.
This is to certify that a copy of this Agenda was posted on the bulletin board in the front lobby of City Hall by 1:00 p.m., Friday, October 12, 2018.
