NOTICE OF PUBLIC MEETING
CITY COUNCIL, CITY OF PORTALES, NEW MEXICO

THE PUBLIC IS INVITED TO ATTEND THE PORTALES CITY COUNCIL’S MEETING TO BE HELD at 5:30 p.m., on Tuesday, August 22, 2023, in the Council Chambers in the Memorial Building, at 200 E. 7th Street, Portales, New Mexico. The following item(s) is/are scheduled for consideration and action by the City Council:

AGENDA
I. CALL TO ORDER – MAYOR/MAYOR PRO-TEM/COUNCILOR-AS-CHAIR.
II. ROLL CALL – CITY CLERK.
III. INVOCATION & PLEDGE OF ALLEGIANCE.
IV. Official Salute to the New Mexico Flag: “I salute the flag of the State of New Mexico the Zia symbol of perfect friendship among united cultures.”
V. MINUTES OF PREVIOUS MEETING(S):
1. Regular Meeting August 08, 2023
VI. PRESENTATIONS:
1. August Employee of the Month, Sandy Terry. – S. Austin, City Manager
2. Water Update – S. Austin, City Manager
VII. DISCUSSION/ACTION ITEMS:
1. TRANSIT: – PATS Director, K. Hall
a. Request for Approval of Resolution No. 23-24-09 A Resolution Authorizing Submittal Of An FY 2025
Application For Section 5311 Rural Transit Funding To The New Mexico Department Of Transportation.
2. COMMUNITY SERVICES DEPARTMENT: – Community Services Director, K. MCClellan
a. Planning & Zoning – Request for Approval to Declare 507, 509, 511 N Ave K a dangerous property, by
Resolution # 23-24-10. There has been improvement on this property, the 90 days expires on October 16, 2023.
b. Planning & Zoning – Request for Approval to Declare 820 E Elbe St a dangerous property, by Resolution # 23-24-11. There have been no improvements on this property, the 90 days expires on October 16, 2023.
c. Planning & Zoning – Request for Approval to Declare 824 E Elbe St a dangerous property, by Resolution #23-24-12. There have been no improvements on this property, the 90 days expires on October 16, 2023.
d. Airport – Request For Approval for Authorization To Release RFP And Enter Into Contract Negotiations for Professional Engineering Services of On-Call Engineers for The Portales Municipal Airport.
e. Airport – Request for Approval for the grant offer for AIP Project No. 3-35-0061-028-2023 for a total of $89,092 from the FAA to “design NAVAID improvements.
3. POLICE DEPARTMENT: – Police Chief, C. Williams
a. Discussion/Action Item – Request for Approval to Enter Into a Contract with NOVOA Global for Speed Cameras.
b. Discussion/Action Item – Request For Approval For A Change to The City Personnel Policy to Allow For Overtime to Be Worked at a Double Time Rate of Pay to Encourage Officers to Participate in The Traffic Safety Grants.
4. ENMWUA: – R. Jackson, Mayor/J. Lucero, Councilor Ward D
a. Approval of Eastern New Mexico Water Utility Authority (ENMWUA) FY2023
Member Contribution Invoice
5. CITY COUNCIL:
a. Public Comment Section on Agenda – Mayor Jackson, City Council
6. FINANCE: – Finance, T. Flen
a. Ratification of Bills for the Month of July 2023.
7. PUBLIC UTILITIES: P.U. Director J. DeSha, P. U. Administrative Assistant, S. Baysinger
a. Request For Approval of Resolution #23-24-13 Authorizing Filing An Application For Financial Assistance To The New Mexico Finance Authority For Water Trust Board Fundin for Wellfield Improvements. The Amount To Be Requested Is Authorized To Be Up The Maximum Allowed And Pledges A 10 Percent Local Match.
b. Request For Approval of Resolution #23-24-14 Authorizing Filing An Application For Financial Assistance To The New Mexico Finance Authority For Water Trust Board Funding for Water Storage Improvements. The Amount To Be Requested Is Authorized To Be Up The Maximum Allowed And Pledges A 10 Percent Local Match.
8. PORTALES SENIOR CENTER: – P. U. Administrative Assistant, S. Baysinger
a. Public Hearing for 2024-2029 ICIP Comprehensive Plan for Portales Senior Center. – R. Jackson, Mayor
b. Action to enter into public hearing to receive comments.
c. Action to close the public hearing.
d. Action by Council for Resolution #23-24-15– Adoption of 2025-2029
Infrastructure capital improvement plan (ICIP) for Portales Senior Center
9. COMMUNITY SERVICE CENTER: – P. U. Administrative Assistant, S. Baysinger
a. Public Hearing for 2024-2029 ICIP Comprehensive Plan for Community Service Center. – R. Jackson, Mayor
b. Action to enter into public hearing to receive comments.
c. Action to close the public hearing.
d. Action by Council for Resolution #23-24-16– Adoption of 2025-2029
Infrastructure capital improvement plan (ICIP) for Community Service Center
10. CITY MANAGER: – S. Austin
a. Request for Approval to renew American Tower Agreement, Site location is 301 S Avenue C. – S. Austin, City Manager
b. Request for Approval of the New Mexico Gas Company Commercial Site Lease Agreement. – S. Austin, City Manager
c. Request for Approval of Roosevelt County Community Development Corporation (RCCDC) Funding Request for $50,000 from Local Economic Development Authority (LEDA) Funding and $10,000 from the City. – S.  Austin, City Manager
VIII. PUBLIC INPUT for Which no Action will be taken – Any matter not known about, or which could not have been reasonably foreseen prior to the time of posting of the agenda. This agenda item is for informational purposes only.
1. Public comments will be limited to three minutes per speaker; limited to one presentation per meeting, and no more than six (6) speakers on each subject.
2. Councilors will not respond to comments or answer questions to avoid any violation of the Open Meetings Act.
3. Direct any questions or requests for information to the City Manager in writing during regular business hours.
IX. EXECUTIVE SESSION – R. Jackson, Mayor
1. Action to Convene in a Closed Meeting to Discuss Matters as Provided for under New Mexico Statutes Relating to Limited Personnel Matters Re: City Manager & Public Utilities Employee.
2. Action to Convene in Open Session.
3. Action as a result of the Closed Session.
X. ADJOURNMENT
This is to certify that a copy of this Agenda was posted on the City’s website and the bulletin board in the front lobby of City Hall by 5:00 p.m.,
Friday, August 18, 2023.
__________________________________________________________________________________
Joan Martinez-Terry, City Clerk or Carla Weems, Deputy City Clerk or Sarah Austin, City Manager
If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in a hearing or meeting, please contact the Portales City Manager or City Clerk at 575-356-6662, Option #0 at least one (1) week prior to the meeting or as soon as practical. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact  the Portales City Manager or City Clerk at 575-356-6662 if a summary or other type of accessible format is needed.
Questions, requests, or comments from citizens should be submitted in writing to the City Clerk