Portales City Council
Memorial Building, Council Chambers
200 E 7th Street,
Portales, New Mexico 88130

All meetings will be published on YouTube

Mayor
Michael Miller

Mayor Pro Tem
Veronica Cordova

City Manager
Scott Mitten

AGENDA TUESDAY, September 2, 2025, 5:30 pm

CALL TO ORDER – MAYOR/MAYOR PRO-TEM/COUNCILOR-AS-CHAIR

ROLL CALL – CITY CLERK:

INVOCATION & PLEDGE OF ALLEGIANCE:

OFFICIAL SALUTE TO THE NEW MEXICO FLAG: “I salute the flag of the State of New Mexico the Zia symbol of perfect friendship among united cultures.”

PUBLIC COMMENT: Please note: Until the end of the current Election Season, Public Comments have been pulled from participation during council meetings. Public Comments will return after the November 4, 2025, Regular Elections. This ensures fair and equitable treatment for all candidates and public members, as well as allowing for the continuity of the council agenda and its presentation.

MINUTES OF PREVIOUS MEETING(S):
1. Regular Meeting August 19, 2025

PRESENTATION ITEMS:
1. The City of Portales and the Portales Public Library Recognizes Reader, Grace Joseph, for Reading the
Most Minutes During the 2025 Summer Reading Program—V. Cordova, Mayor Pro Tem.
2. Employee Service Award–Certificate of Appreciation to Timothy Cathey in Recognition of 20 Years
Service to the City of Portales.
3. Portales Fire Department Challenge Coins—T. Cathey, Chief PFD/EMS.
a) FF Martin Ortiz
b) FF Ethan Tapia

CONSENT AGENDA (The consent agenda is approved by a single motion. Any member of council may request an item to be transferred to the Regular Agenda from the Consent Agenda without discussion or vote):

Approval of Recommendation for the Following Resolutions on the Consent Agenda. These Items are all Planning and Zoning Items and have been approved by the Planning Commission:
1. Governing Body’s Approval of Resolution No. PC 2025-2026-05 Variance at 614 W 15th St for the Purpose
of a Carport That Does Not Meet Municipal Code. Submitted by Joseph Garcia.
2. Governing Body’s Approval of Resolution No. PC 2025-2026-06 Variance at 1708 S Globe St for the
Purpose of Maintaining a Carport That Does Not Meet Municipal Code. Submitted by Leroy Howard.
3. Governing Body’s Approval of Resolution No. PC 2025-2026-07 Variance at 1520 S Ave D for the Purpose
of Building a Carport That Will Not Meet Municipal Code. Submitted by Brandy Glenn.
4. Governing Body’s Approval of Resolution No. PC 2025-2026-08 Variance at 1712 S Globe for the Purpose
of Maintaining a Carport That Does Not Meet Municipal Code. Submitted by Daniel Baker.
5. Governing Body’s Approval of Resolution No. PC 2025-2026-09 Variance at 805 N. Ave. J for the Purpose
of Operating a Motorcycle Mechanic Shop. Submitted by Paul Gutierrez.

ACTION ITEMS:
COMMUNITY SERVICES—K. McClellan, Director.
1. Recommendation from Governing Body on How to Proceed with Dangerous Property at 820 E. Elbe.
2. Recommendation from Governing Body on How to Proceed with Dangerous Property at 700 S Abilene.
FIRE DEPARTMENT—T. Cathey, Fire/EMS Chief.
1. Governing Body’s Approval to Accept the Donation of 2 Seek FirePro 300 Thermal Imaging Camera and
2 Gear Keeper from Legacy Church.
WATER DEPARTMENT—A. Flores, Public Works Projects Administrator.
1.
Governing Body’s Approval of Resolution 2025-30 for 2026 Water Trust Board Loan/Grant Application
for Wastewater Treatment Plant (WWTP) Improvements.
2.
3.
4.
Governing Body’s Approval of Resolution 2025-31 for 2026 Water Trust Board Loan/Grant Application
for Water Storage System Improvements.
Governing Body’s Approval of Resolution 2025-32 for 2026 Water Trust Board Loan/Grant Application
for Wellfield Improvements.
Governing Body’s Approval of Mayor Miller’s Signature Giving Authority for 2026 Applicant
Certification for Water Trust Board Loan/Grant Application Process.
CITY MANAGER—S. Mitten, City Manager.
1. Public Access to Full Agenda Information Packets.
CITY COUNCIL/STAFF COMMENTS:
EXECUTIVE SESSION—M. Miller, Mayor.
a) Action to Convene in a Closed Session to Discuss Matters as Provided for Under New Mexico Statutes
Section 10-15-1 Paragraph H (7) Relating to Meetings Subject to the Attorney-Client Privilege.
b) Action to Convene in Open Session.
c) Action as a Result of the Closed Session.

ADJOURNMENT:
This is to certify that a copy of this Agenda was posted on the City’s website and the bulletin board in front of the City Hall Building
by 5:00 p.m. Friday, August 29, 2025, following Open Meetings Act (OMA) NMSA 1978, Sections 10-15-1 to 10-15-4 requirements.
_______________________________________________________
Danielle Swopes, City Clerk, or Melissa Carrillo, Deputy City Clerk
If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in a hearing or meeting, please contact the Portales City Manager or City Clerk at 575-356-6662, Option #0 at least
one (1) week prior to the meeting or as soon as practical. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the Portales City Manager or City Clerk at 575-356-6662 if a summary or other type of accessible format is needed. Questions, requests, or comments from citizens should be submitted in writing to the City Clerk or City Manager by 4:00 p.m. a day prior
to the meeting. Contact information for both officers is on the City’s website: https://www.portalesnm.gov/departments/.