AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION
Regular Meeting October 12, 2021
Board Room 6:00 p.m.

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15.
The following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the
Board. If a topic on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close
the meeting as to such topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the
Superintendent of Schools whose office is located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are
available at the door of the board meeting and should be submitted to the board president. The School Board President will recognize those requests during the Public Comments portion of the meeting.

The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101
1991). The facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available.
Sign interpretive services are available. Requests should be received at least one (1) week prior to the meeting. To
make arrangements for those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Dr. Alan W. Garrett, President ⬜ ⬜
Randy Rankin, Vice President ⬜ ⬜
Rod Savage, Secretary ⬜ ⬜
Antonio R. Sanchez, Jr., Member ⬜ ⬜
Inez Rodriguez, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals

Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
ITEM NUMBER II. INVOCATION AND PLEDGE OF ALLEGIANCE
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Special Meeting- September 21, 2021
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS
A. Portales High School Student Council Report
B. Social Studies Standards Presentation ( Social Studies Vertical Team Members)
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval (Page )
B. Monthly Financial Report (Pages )
1. Accounts Payable Vendor Charts
2. Accounts Payable Graph Charts
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Donations
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 2
1. Portales Women’s Club- School supplies, children’s socks and underwear
2. Dr. John Peter Petrone- ENMU- Truss Tube telescope- PHS
F. Out-of-State Travel
a. Lady Ram Soccer team traveling to Lubbock to attend Texas Tech Soccer game- Bonnie
Britton
Girls Basketball- Dec. 2-4 Denver City, Dec. 9-11 Stanton Texas, Dec.14 Leveland
Texas, Dec. 27-29 Littlefield Texas.
Boys Basketball- Dec. 9-11 Farwell, Dec. 17 Littlefield Texas, Dec. 27-29 Littlefield Texas,
Jan. 4 Hereford Texas.
b. PHS and PJHS FCCLA organizations would like approval to travel to Texas Tech
Campus in Lubbock Texas for their District meeting and a tour with related activities
on Nov. 2, 2021.
G. Ratification of Budget Adjustment Request (Pages )
1. Doc. ID: 057-000-2122-0057-T Transfer CRRSA, ESSER II
2. Doc. ID: 057-000-2122-0058-M Maintenance-Operational
3. Doc. ID: 057-000-2122-0059-M Maintenance-Operational
4. Doc. ID: 057-000-2122-0060-M Maintenance-Food Services
5. Doc. ID: 057-000-2122-0061-M Maintenance-Title XIX Medicaid
6. Doc. ID: 057-000-2122-0062-M Maintenance-GOB Library
7. Doc. ID: 057-000-2122-0063-M Maintenance-PreK Initiative
8. Doc. ID: 057-000-2122-0065-I Increase Capital Improvements SB-9 $434
9. Doc. ID: 057-000-2122-0066-Maintenance-CLSD Grants
10. Doc. ID: 057-000-2122-0067-Maintenance-CLSD Grants
11. Doc. ID: 057-000-2122-0068-Maintenance-Title I-ESEA
12. Doc. ID: 057-000-2122-0069-Maintenance-Title I-ESEA
13. Doc. ID: 057-000-2122-0071-IB-Initial Budget CRSSA ESSER II $26,283
14. Doc. ID: 057-000-2122-0072-Maintenance-CRSSA, ESSER II
ITEM NUMBER IX. SUPERINTENDENT
A. Set a date and time for the Board work session regarding the Social Studies Standards
B. Resolution No. 20-21-06 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
C. Award ITB No. 21-22-0002 for a 9 passenger SUV & Crossover Vehicle to Hamilton GM
Country
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. The next regular meeting of the Board of Education will be held on November 8, 2021 at 6:00
p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A closed
session may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
B. Report Cards & Parent/Teacher Conferences on October 18, 2021 from 8am to 4pm. – No
School.
ITEM NUMBER XII. ADJOURNMENT
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education