AGENDA
PORTALES MUNICIPAL SCHOOLS
BOARD OF EDUCATION
Virtual Meeting November 9, 2020
Board Room 6:00 p.m.

The meeting is open to the public through live webcast found at the following link or on the Portales
Municipal School District website. https://livestream.com/accounts/25937490 or
http://www.portalesschools.com (Scroll to webcasts)

This meeting will be held in compliance with the New Mexico “Open Meetings Act,” NMSA 1978, Chapter 10, Article 15. The
following agenda sets forth subjects of the meeting. The order in which the agenda is followed is subject to change by the Board. If a topic
on the agenda is permitted by law to be discussed in closed session, the Board may or may not, at that time, close the meeting as to such
topic. The agenda will be available at least seventy-two (72) hours prior to the meeting from the Superintendent of Schools whose office is
located at the L. C. Cozzens Administrative Offices located at 501 S. Abilene.

Any person desiring to address the Board should complete a “Request to Address the Board” form. The forms are available on
line at http://www.portalesschools.com (under School Board, Agenda) and at L. C. Cozzens Administrative Offices located at 501 S. Abilene.
Requests form should be submitted by fax, 575-356-4377; email: tbaca@portalesschools.com or in person no later than 3:00 p.m. the day of
the School Board Meeting. The requestor must provide an e-mail address and phone number so that contact can be made. The School
Board President will recognize those requests during the Public Comments portion of the meeting.
The meeting is also being conducted in accordance with the Americans With Disabilities Act (42 U.S.D. 12101 1991). The
facility where the meeting is to be held is wheelchair accessible, and handicapped parking is available. Sign interpretive
services are available. Requests should be received at least one (1) week prior to the meeting. To make arrangements for
those or other handicapped services, please call 575-356-7000.

MEMBERS: Present Absent
Dr. Alan W. Garrett, President ⬜ ⬜
Randy Rankin, Vice President ⬜ ⬜
Rod Savage, Secretary ⬜ ⬜
Antonio R. Sanchez, Jr., Member ⬜ ⬜
Inez Rodriguez, Member ⬜ ⬜
Johnnie S. Cain, Superintendent
Others Present: Administrators
Principals
Assistant Principals

Others:
ITEM NUMBER I. CALL TO ORDER AND ROLL CALL
Reminder: All Board Members and all others present need to identify themselves prior to speaking and
follow all protocol for participation in the School Board Meeting.
ITEM NUMBER II. INVOCATION
ITEM NUMBER III. RECOGNITION OF SCHOOL OFFICIALS AND GUESTS
ITEM NUMBER IV. APPROVAL OF AGENDA
ITEM NUMBER V. APPROVAL OF MINUTES – Regular Meeting – October 13, 2020
ITEM NUMBER VI. PROFESSIONAL AND STUDENT ORGANIZATION REPORTS

A. Recognition of the 2020 Community Food Champion by National Farm to School Network
(NFSN) – Mrs. McKinney
ITEM NUMBER VII. PUBLIC COMMENTS
ITEM NUMBER VIII. CONSENT AGENDA
Items are placed on the agenda so the Board, by unanimous consent, can designate those routine agenda items they
wish to be approved or acknowledged by one motion. If any item does not meet with the approval of all Board members,
that item will be heard when reached under the regular agenda.
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality education.
Page 2
A. Approval of Fixed Asset Disposal List Not Requiring State Auditor Approval
B. Monthly Financial Report
C. Payment of bills and Expenditures (See www.portalesschools.com )
D. Personnel Report
E. Quarterly Reports Approved by PED – First Quarter
1. Quarterly Cash Report
2. Quarterly Expenditures Report
3. Quarterly Revenue Report
F. Ratification of Budget Adjustment Request
1. Doc. ID: 057-000-2021-0084-I – Increase – Bond Building
2. Doc. ID: 057-000-2021-0085-M – Maintenance – Title I Striving Readers
3. Doc. ID: 057-000-2021-0086-M – Maintenance – Operational
4. Doc. ID: 057-000-2021-0087-M – Maintenance – Operational
5. Doc. ID: 057-000-2021-0088-M – Maintenance – Entitlement IDEA-B
6. Doc. ID: 057-000-2021-0089-M – Maintenance – Career Technical Education Program (Pilot)
7. Doc. ID: 057-000-2021-0090-M – Maintenance – Title I ESEA
8. Doc. ID: 057-000-2021-0091-M – Maintenance – CARES Act
9. Doc. ID: 057-000-2021-0092-M – Maintenance – Title I ESEA
10. Doc. ID: 057-000-2021-0093-M – Maintenance – Title I Striving Readers
ITEM NUMBER IX. SUPERINTENDENT
A. Approval of the QuitClaim Deed to Top Dog Realty, LLC regarding Property
Adjacent to PMSD Maintenance Building located on East Spruce
B. Resolution No. 20-21-06 Declaring Fixed Assets Obsolete and Authorizing Auction, Donation
or Disposal
C. Approval of Donation of Commodity Items to the NM Baptist Children’s Home, NM Christian
Children’s Home and La Casa Food Distribution – Mrs. Smith, Director of Food Service
D. Approval of Application to the NMPED for the Rural and Low-Income Schools (RLIS)Grant in
the amount of $66,104.88 – Mr. Segovia, Director of Federal Programs
E. Approve District to make Application for the Governor’s Emergency Education Relief (GEER)
Fund Grant in the amount of $100,540.48 – Mr. Segovia, Director of Federal Programs
F. Adoption of Board of Education Policy Manual Revision
1. Policy Advisory 209 – JJJ Extracurricular Activity
ITEM NUMBER X. ADMINISTRATIVE REPORTS
A. Superintendent’s Discussion Items
1. Superintendent’s Report
2. Director’s & Principals Reports
ITEM NUMBER XI. ANNOUNCEMENTS AND GENERAL COMMUNICATIONS
A. Thanksgiving Recess Begins November 23-27, 2020. There will be No School and all offices will be
closed.
B. The next regular meeting of the Board of Education will be held on Monday, December 14, 2020 at 6:00
p.m. in the BoardRoom of the L.C. Cozzens Administrative Offices at 501 S. Abilene. A closed session
may be held.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign
language interpreter,or any other form of auxiliary aide or service to attend or participate in
the hearing or meeting, please contact the Superintendent of Schools’ Office at the L.C.
Cozzens Administrative Offices at 501 S. Abilene, in Portales, New Mexico at least one (1)
week prior to the meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please contact the
Superintendent of Schools’ Office at 501 S. Abilene if a summary or other type of accessible
format is needed.
C. Student Winter Recess will begin December 21, 2020 – January 6, 2021. There will be No School. All
individual school offices will be closed.
D. Staff Winter Recess will begin December 21, 2020 – January 1, 2021. Staff Professional Development
will be held January 4-6, 2021.
ITEM NUMBER XII. ADJOURNMENT
VISION – All students will be productive and successful citizens.
MISSION STATEMENT – The Portales Municipal School District will provide all students a quality educationD. Staff Winter Recess will begin December 21, 2020 – January 1, 2021. Staff Professional Developmen